OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTEE’S, TOWN OF CHATSWORTH, HELD IN THE TOWN COUNCIL ROOM AT 7:30 P.M.

ROLL CALL SHOWED THE FOLLOWING PRESENT; PRESIDENT HABERKORN, TRUSTEES BIRKENBEIL, WILES, RUNYON AND KUBIAK.  ATTORNEY WEEKS, DEPUTY CLERK KERBER, CHATSWORTH ZONING COMMISSIONER BARTLETT PRESENT.  TRUSTEE DILLER, TREASURER GERDES-HIBSCH ABSENT AND TRUSTEE MILLER ARRIVED AT 7:45 P.M.

A MOTION BY TRUSTEE BIRKENBEIL AND SECONDED BY TRUSTEE WILES TO APPROVE THE MINUTES OF THE PREVIOUS MEETING.

LAWYERS REPORT/LEGAL ISSUES

1)  TRUSTEE RUNYON PRESENTED A PROPOSED BUDGET TO ATTORNEY

     WEEKS AND BOARD OF TRUSTEE MEMBERS – ATTORNEY WILL REVIEW

      THE BUDGET AND PREPARE THE APPROPRIATION FOR BOARD REVIEW

2)  BOARD AGREED THE NUISANCE AT 410 E HICKORY NEEDS TO PROCEED

     WITH THE FOLLOWING LEGAL ACTION -  CONTEMPT OF COURT

3)  TRUSTEE WILES REQUESTED ATTORNEY SEND A LETTER TO THE

     SHERIFF REGARDING AN ORDINANCE VIOLATION AT 314 N FOURTH

MOTOR FUEL TAX 2010 SPRAY PATCH WORK PROPOSALS WERE RECEIVED AS FOLLOWS:

                                ACE IN HOLE                 $ 4,350.00

                                GROSSO TRUCKING      $ 4,503.20

                                MIDWEST ASPHALT       $ 5,097.50

A MOTION BY TRUSTEE BIRKENBEIL AND SECONDED BY TRUSTEE WILES TO ACCEPT THE ACE IN HOLE PROPOSAL AT THE COST OF $ 4,350.00.

CHATSWORTH TOWNSHIP/JIM MC GREAL PRESENTED BOARD OF TRUSTEES A BREAKDOWN OF COMPLETED WORK ON ROAD 500 N IN THE AMOUNT OF $ 2,653.50, WHICH WAS COVERED BY THE YEARLY INTERGOVERNMENTAL AGREEMENT MAINTENANCE FEE OF $4,875.00.

ALSO PRESENTED RECOMMENDATION (FOR THE NEAR FUTURE) TO REPLACE 3 CULVERTS TO PREVENT THE DETERIORATION OF 500 N. RD.

TOWN BOARD REQUESTED CHATSWORTH TOWNSHIP GET AN ESTIMATE FOR ROCK AND LABOR TO REPAIR THESE CULVERTS.  ALSO REQUESTED CHATSWORTH TOWNSHIP SUPERVISOR ONLY DRESS UP WEST END OF 600 N RD WITH ROAD GRADER AS BEST AS HE CAN.

TRUSTEE MILLER SEATED AT 7:45 P.M.

BID LETTING FOR THE WALNUT/7^TH STREET RESURFACING & BOX CULVERTS PROJECT #09-00001-00-RS WILL BE HELD WEDNESDAY, JUNE 30, 2010, AT 3:00 P.M. AT THE TOWN HALL.

A MOTION BY TRUSTEE BIRKENBEIL AND SECONDED BY TRUSTEE MILLER TO SET A SPECIAL BOARD OF TRUSTEE MEETING JULY 1, 2010 AT 1:00 P.M.

SUBJECT:  AWARD CONTRACT BID FOR THE ABOVE PROJECT.

SEALED TREE BIDS OPENED BY PRESIDENT HABERKORN.  LOWEST BIDS WERE ACCEPTED ON 6 INDIVIDUAL TOWN TREES AS FOLLOWS:

      A MOTION BY TRUSTEE RUNYON AND SECONDED BY TRUSTEE MILLER TO AWARD #2 - $550.00 AND #3 - $600.00 TO ROBISKY’S TREE SERVICE FOR A TOTAL OF $ 1,150.00.

      A MOTION BY TRUSTEE RUNYON AND SECONDED BY TRUSTEE MILLER TO AWARD #1 - $250.00, #4 - $725.00, #5 - $175.00 AND #6 - $625.00 TO TENNANT TREE SERVICE FOR A TOTAL OF $ 1,775.00.

LTD GLOWACKI/LIVINGSTON COUNTY SHERIFF’S DEPT. REPORTED 56 CALLS AND 3 TRAFFIC CITATIONS SERVED THE MONTH OF MAY, 2010.

SUPT. LEDFORD SUBMITTED INFORMATION ON THE JOINT PURCHASING PROGRAM FOR LOCAL GOVERNMENT AGENCIES IN REGARD TO THE FUTURE PURCHASE OF A TOWN PICKUP TRUCK.

A MOTION BY TRUSTEE MILLER AND SECONDED BY TRUSTEE RUNYON TO APPROVE OVERTIME HOURS TO BE PAID OUT AS TIME AND ONE-HALF OR TAKE AS COMP-TIME, BOTH TO BE APPROVED BY THEIR COMMITTEE CHAIRMAN.

CHATSWORTH ZONING COMMISSIONER BARTLETT SUBMITTED TO THE TOWN BOARD RECOMMENDATIONS FROM THE CHATSWORTH ZONING BOARD OF APPEALS ON THE FOLLOWING:

      A FENCE ORDINANCE, A FENCE LINE AGREEMENT AND EITHER THE REMOVAL OF GARAGES & CAR PORTS FROM ORDINANCE/ACCESSORY BUILDINGS OR ALTERATION AND ADDITION OF FURTHER STIPULATIONS FOR GARAGES & CAR PORTS UNDER ORDINANCE/ASSESSORY BUILDINGS

      ATTORNEY WEEKS STATED HE HAD NOT HAD A CHANCE TO REVIEW THE ORDINANCE PROPOSAL – WILL REVIEW AND GET BACK TO THE BOARD ON THESE RECOMMENDATIONS.

A MOTION BY TRUSTEE KUBIAK AND SECONDED BY TRUSTEE BIRKENBEIL TO PAY BILLS AS PRESENTED AND ISSUE VOUCHERS FOR SAME.

A MOTION BY TRUSTEE MILLER AND SECONDED BY TRUSTEE WILES TO

ADJOURN.