Meeting Minutes

OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTEE’S, TOWN OF CHATSWORTH, HELD IN THE TOWN COUNCIL ROOM AT 7:00 P.M.

ROLL CALL SHOWED THE FOLLOWING PRESENT;  PRESIDENT HABERKORN, TRUSTEES MILLER, BIRKENBEIL, WILES, RUNYON, DILLER AND KUBIAK.

ATTORNEY WEEKS PRESENT.  TREASURER GERDES-HIBSCH AND ZONING COMMISSIONER DOHMAN ABSENT.

A MOTION BY TRUSTEE WILES AND SECONDED BY TRUSTEE BIRKENBEIL TO APPROVE THE MINUTES OF THE PREVIOUS MEETING.

BOARD OF TRUSTEE VOTE – 6 YEA

VIEWED CORRESPONDENCE FROM GREATER LIVINGSTON COUNTY ECONOMIC DEVELOPMENT COUNCIL REGARDING TOWN OF CHATSWORTH 2010 MEMBERSHIP TO THE COUNCIL, AT A COST OF 4 DIFERENT LEVEL CHOICES RANGING FROM BRONZE LEVEL MEMBERSHIP COST OF $1,265.00 (BASED ON $1.00 PER CAPITA) TO PLATINUM LEVEL MEMBERSHIP COST OF $2,530.00 ($2.00 PER CAPITA).

      A MOTION BY TRUSTEE MILLER AND SECONDED BY TRUSTEE RUNYON

ATTORNEY WEEKS REPORT:

• WAITING TO TALK TO RAILAMERICA SUPERVISOR REGARDING THE ONE-TIME BUY OUT PROPOSAL BY THE TOWN OF CHATSWORTH

ON LEASE #173734

• CHECKING INTO HOW MUCH OF THE TOWN OF CHATSWORTH ORDINANCE BOOK IS ON COMPUTER – WILL REPORT ON THIS MATTER THE NEXT MEETING

• CURRENT ZONING ORDINANCE REGARDING ALLOWED HEIGHT OF ACCESSORY BUILDINGS:  NO ACCESSORY BUILDING SHALL EXCEED A TOTAL HEIGHT OF 14 FEET

                  BOARD REQUESTED ATTORNEY START PROCEEDINGS TO AMEND

                  THE CURRENT ORDINANCE - CHANGING HEIGHT TO 16 FEET

• PRESENTED TAX LEVY ORDINANCE

            A MOTION BY TRUSTEE RUNYON AND SECONDED BY TRUSTEE

            DILLER TO ADOPT ORDINANCE #389, AN ORDINANCE LEVING

            TAXES FOR ALL CORPORATE PURPOSES FOR THE TOWN OF  

            CHATSWORTH, LIVINGSTON COUNTY, ILLINOIS, FOR THE FISCAL

            YEAR BEGINNING MAY 1, 2010, AND ENDING APRIL 30, 2011, IN

            THE SUM OF $130,123.00.  BOARD OF TRUSTEE VOTE – 6 YEA

PRESIDENT HABERKORN PRESENTED BOARD THE ANNUAL FINANCIAL REPORT & INDEPENDENT AUDITORS REPORT FOR YEAR ENDING APRIL 30, 2009, PERFORMED BY PHILLIPS & ASSOCIATES, CPA’S, P.C. AT A COST OF $7,200.00.  MOTION TO APPROVE WILL BE PUT ON THE DECEMBER 22, 2009 AGENDA.

BOARD OF TRUSTEES COVERED THE FOLLOWING SUBJECT MATTERS:

APPOINTED EMPLOYEES, STEPHEN MAXSON/INTERIM SUPT. OF PUBLIC WORKS AND CHAD LEDFORD/SUPT. OF STREETS & ALLEYS,

HAVE COMPLETED THE 90 DAY PROBATION AND AN ADDITIONAL 60 DAY PROBATION PERIOD.  EMPLOYEE REVIEW & EVALUATION SET FOR THE DECEMBER 22, 2009 BOARD OF TRUSTEE MEETING.

A MOTION BY TRUSTEE BIRKENBEIL AND SECONDED BY TRUSTEE MILLER TO ISSUE CHRISTMAS GIFT CERTIFICATES AS FOLLOWS:

• LEROY McPHERSON – CERTIFIED WATER/SEWER OPERATOR  

• ASSISTING THE CHATSWORTH PUBLIC WORKS DEPT. DURING

• GARY KINNEYS WORKMANS COMP ABSENCE - $100.00

FULL-TIME EMPLOYEES - $100.00

PART-TIME EMPLOYEES -     50.00

APPRECIATION GIFT CERTIFICATES TO PERSONS THAT HAVE  

      DONATED TIME & LABOR THRU OUT THE YEAR - $50.00

      MINI PARK & MAIN STREET & TOWN PARK   

      JOY & NEIL DASSOW, DAWN HOBART, CARL SHARP

      MAINTENANCE OF CHRISTMAS DECORATIONS

      PRISCILLA & TIM AGNER

A MOTION BY TRUSTEE WILES AND SECONDED BY TRUSTEE MILLER

TO APPROVE THE LIVINGSTON COUNTY SHERIFF CONTRACT FOR DEPUTY SERVICES FOR A ONE YEAR PERIOD BEGINNING DECEMBER 1, 2009 AND ENDING NOVEMBER 30, 2010, IN THE AMOUNT OF $55,118.16.  (INCREASE OF $1080.85)

BOARD OF TRUSTEE VOTE – 6 YEA

BOARD REQUESTED ATTORNEY WEEKS SEND A LETTER TO 504 E CHERRY CONCERNING THE ALLEY BEING TORN UP WHEN CONDITIONS ARE MUDDY.  ALSO, REQUESTED ATTORNEY PROVIDE INFORMATION ON THE ELECTRONIC TRAINING REGARDING COMPLIANCE WITH THE FREEDOM OF INFORMATION ACT.

TRUSTEE BIRKENBEIL REPORTED ON THE MEETING WITH PRINSCO AND AMEREN REPRESENTATIVES REGARDING RELOCATION OF ELECTRIC LINES TO THE SOUTH COUNTRY WELL.  RELOCATION PLAN BEING WORKED ON IS TO PUT UNDERGROUND IN, PROVIDED RIGHT OF WAY EASEMENTS CAN BE OBTAINED FROM PROPERTY OWNERS.

TRUSTEE WILES WILL OBTAIN DEMOLITION QUOTES ON SEVERAL ABANDONED NUISANCE PROPERTIES.

EMPLOYEE MAXSON REQUESTED TO PURCHASE A 36” PIPE WRENCH

(APPROXIMATE COST - STEEL/$155.00 OR ALUMINUM/170.00)

      A MOTION BY TRUSTEE MILLER AND SECONDED BY TRUSTEE

BIRKENBEIL TO PURCHASE AN ALUMINUM 36” PIPE WRENCH.

BOARD OF TRUSTEE VOTE – 6 YEA

TRUSTEE MILLER WILL WORK ON MAKING AN INVENTORY LIST OF TOOLS AND EQUIPMENT.

BOARD COMPLIMENTED EMPLOYEES ON THE “GOOD JOB” REPAIRING THE “WELCOME TO CHATSWORTH SIGN” THAT HAS BEEN RELOCATED AT THE WEST WALNUT STREET ENTRANCE OF TOWN.

TOWN OF CHATSWORTH