Meeting Minutes

OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTEES, TOWN OF CHATSWORTH, HELD IN THE TOWN COUNCIL ROOM AT 8:00 P.M.

ROLL CALL SHOWED THE FOLLOWING PRESENT;  PRESIDENT HABERKORN, TRUSTEES MILLER, WILES, RUNYON, AND DILLER.  ATTORNEY WEEKS AND TREASURER GERDES-HIBSCH PRESENT.  CHATSWORTH ZONING COMMISSIONER DOHMAN ABSENT.

A MOTION BY TRUSTEE WILES AND SECONDED BY TRUSTEE DILLER TO APPROVE THE MINUTES OF THE PREVIOUS MEETING.

ATTORNEY WEEKS REPORT:

1)  VIOLATION NOTIFICATION LETTERS ARE READY TO BE SENT OUT

2)  RAIL AMERICA, INC CORRESPONDENCE – RECEIVED FINAL NOTICE OF

     LEASE FEE  – BOARD REQUESTED ATTORNEY PROCEED ON THIS

     MATTER, SINCE NO RESPONSE HAD BEEN RECEIVED ON TRUSTEE

     RUNYON’S PREVIOUS CORRESPONDENCE TO RAILROAD

TRUSTEE MILLER REPORTED ON THE MEETING WITH THE USDA REPRESENTATIVE IN REGARD TO AVAILABILITY OF GRANTS OR LOW INTEREST LOANS FOR RENOVATION OF THE WATER TREATMENT PLANT.

LENNY AIELLO AND NICK KUBIAK ATTENDED THE BOARD OF TRUSTEE MEETING IN REGARD TO THE VACANT TRUSTEE POSITION.  PRESIDENT HABERKORN REQUESTED RECOMMENDATION FROM TRUSTEES ON THIS DECISION BY WRITTEN BALLOT, WHICH RESULTED IN A TIE. 

      A MOTION BY TRUSTEE MILLER AND SECONDED BY TRUSTEE RUNYON TO POSTPONE THE APPOINTMENT OF THE VACANT TRUSTEE POSITION UNTIL THE OCTOBER 27, 2009 BOARD OF TRUSTEE MEETING.

A MOTION BY TRUSTEE MILLER AND SECONDED BY TRUSTEE WILES TO SET TOWN OF CHATSWORTH HALLOWEEN TRICK OR TREAT HOURS ON SATURDAY, OCTOBER 31, 2009 FROM 4:00 P.M. TO 7:00 P.M.

BOARD AGREED TO THE FOLLOWING MATTERS:

• CONTINUE PUTTING OUT FOR BID TOWN TREES THAT REQUIRE CUTTING DOWN OR TRIMMING

• OBTAIN BIDS ON CURB REPAIR AND A HANDICAP ASSESSABLE RAMP AT THE CORNER OF 4^TH & LOCUST

• PURCHASE ADDITIONAL TREES WITH FUNDS  FROM THE CHATSWORTH MEMORIAL FUND

CON’T – BOARD AGREED TO THE FOLLOWING MATTERS:

• A MOTION BY TRUSTEE WILES AND SECONDED BY TRUSTEE RUNYON TO TABLE, AT THIS TIME, THE MOVING OF NEWLY PLANTED TREES AT THE NORTH END OF WALTER MEMORIAL POND

• A MOTION BY TRUSTEE RUNYON AND SECONDED BY TRUSTEE

WILES TO APPROVE THE PLACING OF A 4 WAY STOP AT 1^ST & OAK, 3^RD & OAK AND A 2 WAY AT 1^ST & ELM

• DISCUSSED THE CLOSING OF ROAD 600 IN REGARD TO PROPER SIGN

POSTING AND BARRICADES FOR 90 DAYS FROM DECEMBER 1, 2009 THROUGH MARCH 1, 2010

• A MOTION BY TRUSTEE MILLER AND SECONDED BY TRUSTEE

CLEANING OF SLUDGE SAND FILTER WILL BE COMPLETED BY TOWN PERSONELL

• CHATSWORTH BUSINESS GROUP SUBMITTED A COPY OF THE CHATSWORTH COMMUNITY SURVEY WHICH BOARD AGREED TO SEND OUT WITH WATER BILLS

A MOTION BY TRUSTEE WILES AND SECONDED BY TRUSTEE RUNYON TO PAY BILLS AS PRESENTED AND ISSUE VOUCHERS FOR SAME. 

A MOTION BY TRUSTEE MILLER AND SECONDED BY TRUSTEE WILES TO COME OUT OF EXECUTIVE SESSION AT 10:38 P.M. ON OCTOBER 13, 2009.

A MOTION BY TRUSTEE WILES AND SECONDED BY TRUSTEE MILLER TO EXTEND THE APPOINTED EMPLOYEES, STEVE MAXSON AND CHAD LEDFORD, PROBATION PERIOD 60 DAYS FROM OCTOBER 13, 2009,

ALLOWING THEM TO OBTAIN THEIR CDL AS REQUIRED BEFORE THE EMPLOYEE EVALUATION IS PERFORMED.

A MOTION BY TRUSTEE MILLER AND SECONDED BY TRUSTEE WILES TO ADJOURN.

TOWN OF CHATSWORTH