OFFICIAL PROCEEDINGS OF THE BOARD OF TRUSTEE’S, TOWN OF CHATSWORTH, HELD IN THE TOWN COUNCIL ROOM AT 7:30 P.M.

ROLL CALL SHOWED THE FOLLOWING PRESENT;  PRESIDENT HABERKORN, TRUSTEES BIRKENBEIL, WILES, RUNYON, DILLER AND KUBIAK.  ATTORNEY WEEKS, TREASURER GERDES-HIBSCH AND CHATSWORTH ZONING COMMISSIONER PRESENT.  TRUSTEE MILLER SEATED DURING EXECUTIVB SESSION.

A MOTION BY TRUSTEE WILES AND SECONDED BY TRUSTEE KUBIAK TO APPROVE THE MINUTES OF THE APRIL 27, 2010 MEETING AND THE APRIL 29, 2010 “END OF YEAR/NEW YEAR” MEETING.

ATTORNEY WEEKS REPORT:

1)  MUNICIPAL CODE VIOLATION LETTERS HAVE BEEN SENT OUT ON

     202 E SPRUCE, 503 E ASH, 612 E LOCUST AND 509 E ELM

2)  GRASS LETTER SENT OUT ON 410 E HICKORY

3)  WORKING WITH TRUSTEE RUNYON ON PROPOSED BUDGET

A MOTION BY TRUSTEE BIRKENBEIL AND SECONDED BY TRUSTEE WILES TO ADOPT ORDINANCE #392, AN ORDINANCE OF THE TOWN OF CHATSWORTH, LIVINGSTON COUNTY, ILLINOIS, ASCERTAINING THE PREVAILING RATE OF WAGES FOR LABORERS, WORKMEN AND MECHANICS EMPLOYED ON PUBLIC WORKS OF SAID TOWN.

CHATSWORTH TOWNSHIP SUPERVISOR & ROAD COMMISIONER TOGETHER WITH TOWN SUPT.OF STREETS & TRUSTEE CHAIRPERSON WILL DISCUSS CULVERT AND ROAD REPAIR ON 500 N ROAD AT A MEETING ON MAY 25, 2010.

A MOTION BY TRUSTEE BIRKENBEIL AND SECONDED BY TRUSTEE DILLER TO RENEW THE INTERGOVERNMENTAL (ROAD MAINTENANCE) AGREEMENT BETWEEN THE TOWN OF CHATSWORTH AND THE CHATSWORTH TOWNSHIP ROAD DISTRICT TO PERFORM CERTAIN SERVICES WITH RESPECT TO THE MAINTENANCE OF THE EAST 5/8 MILE OF ROAD 600 AND 1 MILE OF ROAD 500, WHICH IS WITHIN THE TOWN’S JURISDICTION AND CONTROL FOR A MAINTENANCE FEE OF $3,000.00 PER MILE FOR A TOTAL OF 1&5/8 MILES ($4875.00).  THIS AGREEMENT SHALL COMMENCE ON MAY 1, 2010 AND EXPIRE APRIL 30, 2011, PAYABLE SEPTEMBER 1, 2010.

CHATSWORTH ZONING COMMISSIONER BARTLETT STATED A PUBLIC HEARING WILL BE HELD BY THE CHATSWORTH ZONING BOARD OF APPEALS RELATIVE TO SIDE YARD SETBACKS TO THE EAST & WEST OF THE DANILA ROSTAS PROPERTY AND APPLICATION FOR A VARIANCE FOR THE CONSTRUCTION OF A SINGLE FAMILY DWELLING TO BE CONSTRUCTED AT LOT 13 IN BLOCK 2 IN MEGUIER’S FIRST ADDITION TO THE TOWN OF CHATSWORTH, LIVINGSTON COUNTY, IL (#27-27-04-433-012).

PRESIDENT HABERKORN COMPLIMENTED TOWN EMPLOYEES AND THEIR ASSISTANTS ON THE GREAT JOB DONE IN REPAIRING & REPLACING THE “WELCOME TO CHATSWORTH” SIGNS.  HOMESHIELD, INC. WILL BE SENT A THANK YOU FOR PROVIDING MATERIALS & LABOR TO LANDSCAPE AROUND THESE 4 SIGNS.

A MOTION BY TRUSTEE WILES AND SECONDED BY TRUSTEE BIRKENBEIL TO RESCIND THE MOTION MADE ON APRIL 27, 2010 TO HAVE WALTER WORKS SANDBLAST AND PAINT GMC TOPKICK DUMP BOX.

A MOTION BY TRUSTEE WILES AND SECONDED BY TRUSTEE DILLER TO ACCEPT THE BID OF $3,500.00 FROM FULL THROTTLE TO PERFORM THE ABOVE PROCEDURE TO THE GMC TOPKICK.

MAY 11, 2010 AGENDA ITEM - CHATSWORTH HISTORICAL SOCIETY IN REGARD TO THE CHATSWORTH HERITAGE DAYS JUNE 3,4,5, 2010 - SPOKEPERSON NOT PRESENT.

A MOTION BY TRUSTEE BIRKENBEIL AND SECONDED BY TRUSTEE RUNYON TO PAY BILLS AS PRESENTED AND ISSUE VOUCHERS FOR SAME.

DURING EXECUTIVE SESSION, TRUSTEE MILLER ARRIVED & SEATED.

A MOTION BY TRUSTEE WILES AND SECONDED BY TRUSTEE KUBIAK TO COME OUT OF EXECUTIVE SESSION, TIME: 9:10 P.M, MAY 11, 2010.

A MOTION BY TRUSTEE RUNYON AND SECONDED BY TRUSTEE WILES TO GIVE FULL-TIME EMPLOYEES SHARON BIRKENBEIL AND GARY KINNEY A 2% RAISE EFFECTIVE MAY 1, 2010.

A MOTION BY TRUSTEE RUNYON AND SECONDED BY TRUSTEE DILLER TO APPROVE FULL-TIME EMPLOYEES STEPHEN MAXSON AND CHAD LEDFORD’S SALARY WAGE INCREASE TO STEP 1 LEVEL ($31,000.00), EFFECTIVE ON THEIR 1 YEAR ANNIVERSARY DATE OF HIRE, JULY 19, 2010

BOARD AGREED TO HAVE THE PERSONNEL SCREENING COMMITTEE OF TRUSTEE RUNYON, MILLER AND DILLER RE-INTERVIEW THE TOP TWO CANDIDATES FOR THE WATER COLLECTOR POSITION AND LIST ON THE MAY 25, 2010 AGENDA AN EXECUTIVE SESSION – SUBJECT:  NEW EMPLOYEE RECOMMENDATION REVIEW & SETTING OF SALARY RANGE.

A MOTION BY TRUSTEE WILES AND SECONDED BY TRUSTEE KUBIAK TO ADJOURN.